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International Master on Advanced methods in Particle Physics

VISA

VISA (Visitors International Stay Admission) is the act by which a State grants permission to an alien to enter its territory for a certain period of time and for certain purposes. 

On this page students eligible to attend the master’s degree will find information on how to obtain the necessary permit to reside in the three countries where the three IMAPP founding universities are located: France, Germany and Italy.

🇫🇷 France

French Visa Requirements: Long-Stay Visa (VLS-TS) for Student Mobility Program

The French long-stay visa (VLS-TS) is mandatory for students from non-EU countries enrolled in an academic mobility program.

Students have ask for  “Etudiant en mobilité intra-européenne “. The following outlines the key requirements and procedures.

Required Documents

  • Purpose of Travel

    • Admission letter confirming acceptance into the program.

  • Proof of Financial Means
    Depending on your funding source, provide one of the following:

    • Scholarship Holders: Scholarship letter indicating the monthly amount.
    • Self-Funded Applicants: Proof of personal funds showing a minimum of €615/month (3 recent bank statements).
    • Sponsored by a Family Member:
      • Sponsor’s employment proof, sponsorship letter, and recent salary slips.
      • Proof of family relationship (e.g., birth certificate).
    • Blocked Account: Provide bank confirmation of the blocked account.

  • Accommodation Confirmation

    • Proof of accommodation (one-night hotel stay in France is not enough for the Visa, it’s required a longer booking for a few weeks).

  • Campus France Process Confirmation

    • Submit the confirmation document from the Campus France website.

  • Photos

    • Two recent passport-sized photos.

  • Visa Fee

    • €50 in cash or the local currency equivalent.

  • English Language Certificate

    • Proof of English proficiency if applicable.

Additional Information

  • Processing Time: Visa processing typically takes around 1-3 months. Please note that waiting times for appointments may vary depending on the country (sometimes up to 3-4 months). Make an appointment as soon as you receive the acceptance letter.

🇩🇪 Germany

German Residence Permit

An appointment at the local foreign office in Dortmund is required to process the residence permit during the second semester.

Required documents

  • Proof of Financial Means

    • Blocked Account: Bank confirmation of the blocked account showing a minimum of €992/month.
    • Scholarship Holders: Scholarship letter indicating the monthly amount.
    • Financial Support from Parents: Sponsor’s bank statements, copy of their passport, and a signed declaration of their financial support.
      • Proof of family relationship (e.g., birth certificate).

  • Passport

  • An Up-to-Date Biometric Photo

  • Wohnungsgeberbescheinigung (Proof of Tenancy): Document provided to you by the housing service when you moved into your accommodation.

  • Copy of Passport, Visa, and Stamps in Your Passport

  • Visa/residence permit from France.

  • Immatrikulationsbescheinigung (Proof of Enrollment): Document from the campus portal confirming your enrollment at TU Dortmund.

  • Health Insurance
    • Provide proof of health insurance (e.g., Dr. Walter policy).

  • Residence permit Fee
    • €100 in cash.

  • Mobility Document from the German Foreign Office (if applicable)

🇮🇹 Italy

Italian Visa

An application is required only if the German residence permit obtained during the second semester expires before the conclusion of the 3rd semester, or if you plan to undertake the internship in Italy.

Required documents

  • Purpose of Travel

    • Letter of acceptance or enrollment certificate.
    • Registration on the Universitaly website.

  • Entry Visa Application Form

  • Proof of Financial Means

    • Scholarship Holders: Scholarship letter indicating the monthly amount.
    • Self-Funded Applicants: Proof of personal funds showing a minimum of €470/month (e.g., 3 recent bank statements).
    • Sponsored by Family Member: Sponsor’s bank statements, copy of their passport, and a signed declaration of their financial support.
      • Proof of family relationship (e.g., birth certificate).
    • Blocked Account: Bank confirmation of the blocked account.

  • Accommodation Confirmation

    • Proof of accommodation (e.g., hotel reservation or rental contract).

  • Photos

    • Two recent passport-sized photos.

  • Visa Fee

    • €50 in cash.

  • English Language Certificate

    • Required if not included in the admission letter.

  • Health Insurance

    • Provide proof of health insurance (e.g., Dr. Walter policy).

Important Information

  • The visa processing time is generally faster than in other France and Germany and can sometimes be completed on the same day as the appointment. However, for certain nationalities (e.g., Pakistan), it typically takes around 1 month.
  • If your existing residence permit expires during the 3rd semester, you must apply for an Italian permit (permesso di soggiorno) upon arrival. This involves submitting a postal kit at a local post office and attending an appointment at the Questura.
  • Non-EU students entering Italy with a French or German residence permit must submit a Declaration of Presence (Dichiarazione di Presenza) to the local police headquarters (Questura) within 8 days of arrival. This is required by Italian law and necessary to enrol at the University of Bologna and have access to exam registration. The Declaration requires a physical copy of your EU residence permit (from France or Germany), a valid passport, proof of enrollment at the University of Bologna, and details of Italian accommodation. A full list of the required documents is available here.
  • Be aware that receiving the physical copy of your French or German permit may happen several months after the permit is granted, and the physical copy is required in order to submit the Declaration of Presence upon arrival in Italy. To avoid problems, it is important to collect your French or German residence permit(s) in person before departing to Italy.